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Project Deliverable 4

Project Deliverable 4

Process Management

Class Project Case Study
Deliverable 4

Your assignment is to create a detailed Work Breakdown Structure (WBS) for 3 of the solutions listed above. The WBS must contain a detailed list of ALL the work required to implement 3 of these solutions. Since this is NOT a project schedule, you should not capture predecessor relationships, duration estimates, effort estimates, resource assignments or dates. The objective is to capture the work involved, not to create a project schedule. REMEMBER: this WBS must be detailed enough that a capable person can perform the required work without any additional guidance about what must be done.

Give thought to the specific work required to implement these solutions. Since a WBS is used to identify the Deliverables for a project, you should identify Deliverables as nouns. The work required to produce the deliverables should be identified using verbs. In other words, any summary task/line should be treated as a Deliverable (and therefore be identified using a noun).

You should create a WBS using a list format, as shown below for Banquet example.

OIS 5000
Process Management
Class Project Case Study
Deliverable 4

Scope Overview
Wholesale Large Format Printing.  Based on root cause analysis, several viable options have been identified as solutions to improve inventory management at Marketing Advantage.    As a process improvement project manager, you must now define a Work Breakdown Structure (WBS) for 3 of these potential solutions.    You may choose any 3 from the list:
•    Hire or appoint an employee to be fully dedicated to inventory management
•    Implement a software tool that manages inventory
•    Change culture at Marketing Advantage to show more urgency and timely planning/action
•    Define and implement a forecasting process & system
•    Implement an automatic re-order process when inventory crosses below threshold
•    Partner with a local supplier to become a supplier /distributor of raw material (media)
Deliverable
Your assignment is to create a detailed Work Breakdown Structure (WBS) for 3 of the solutions listed above.  The WBS must contain a detailed list of ALL the work required to implement 3 of these solutions.  Since this is NOT a project schedule, you should not capture predecessor relationships, duration estimates, effort estimates, resource assignments or dates.   The objective is to capture the work involved, not to create a project schedule.REMEMBER:   this WBS must be detailed enough that a capable person can perform the required work without any additional guidance about what must be done.

Give thought to the specific work required to implement these solutions.   Since a WBS is used to identify the Deliverables for a project, you should identify Deliverables as nouns.  The work required to produce the deliverables should be identified using verbs.  In other words, any summary task/line should be treated as a Deliverable (and therefore be identified using a noun).

You should create a WBS using a list format, as shown below for Banquet example.

Evaluation Criteria
The deliverables for this case study project will be evaluated as followed:
•    Does the WBS contain a comprehensive list of the ALL work required to implement the solution?
•    Does the WBS reference deliverables as Nouns and tasks as verbs?
•    Is the work organized in a structured and rational way?
•    Have you included a hierarchical number to uniquely identify each item (i.e. 1.3.4.1)
•    Do the tasks logically link to the deliverable?
•    Are the tasks granular enough to show ALLthe work required?  Should be very detailed and complete.
Sample WBS for Banquet (List Style)

Project Deliverable 4

1.    Hire Professional Programmer
1.1.    Advertising
1.1.1.    Identify position we hire
1.1.2.    Select potential market
1.1.3.    Post hire advertisement
1.2.    Interview
1.2.1.    Review candidates
1.2.1.1.    Schedule HR meeting
1.2.1.2.    Pick the potentials for the second interview
1.2.2.    Call the candidates
1.2.3.    Schedule with selections
1.2.4.    Meet with candidates
1.2.5.    Final decision by human resource department
1.2.6.    Notify the new hire

2.    Management
2.1.    Decide if the system works in the environment
2.1.1.    Schedule manager and programmers meeting
2.1.2.    Set up a goal
2.1.3.    identify manufacturer for sensors
2.1.4.    identify manufacturer for inventory container
2.1.5.    set the finish date

3.    System
3.1.    Warehouse
3.1.1.    Identify space for container
3.1.2.    Design container
3.1.3.    Create container
3.1.4.    Mark where the sensor will place
3.1.5.    Place container in place
3.2.    Sensor
3.2.1.    Design sensor
3.2.2.    Create sensor
3.2.3.    Install sensor into inventory container
3.3.    Software
3.3.1.    Design software that will contact vender when the inventory level is less than where the sensor indicates
3.3.2.    Connect software into the sensor
3.3.3.    Test software
3.3.4.    Run software

4.    Improvement
4.1.    Show the company that the system is running smoothly
4.2.    decrease the inventory shortage
Change culture at VM to show more urgency and timely planning/action
1.    Management
1.1.    Structure
1.1.1.    Rearrange departments
1.1.2.    Provide familial culture
1.1.3.    Emphasize importance of teamwork

2.    Training
2.1.    Create paper and electronic manual
2.2.    Establish training team
2.2.1.    Interview and decide on members
2.3.    Request feedback from employees through survey to gain starting point
2.4.    Meet with leaders to establish support
2.5.    Schedule Kick-Off trainings with employees

3.    Recognition
3.1.    Create committees for employee engagement
3.1.1.    Interview candidates
3.1.2.    Decide on committee members
3.1.3.    Establish committee purpose and goals
3.1.3.1.    Plan holiday parties (themes, food, entertainment, etc.)
3.2.    Create committees for award programs
3.2.1.    Interview candidates
3.2.2.    Decide on committee members
3.2.3.    Establish committee purpose and goals
3.2.4.    Establish award programs
3.2.4.1.    Determine monetary amount
3.2.4.2.    Determine frequency of rewards
3.2.4.3.    Decide on requirements for nominations

4.    Improved Workplace Environment
4.1.    Request feedback from employees through an online survey annually
4.1.1.    Follow through with requests and announce it to employees
4.2.    Create parking spots designated for:
4.2.1.    Expecting mothers
4.2.2.    Carpooling

Hire Special Employees to inventory Management
1.    Employee
1.1.    Job Description
1.1.1.    Establish job description
1.2.    Credentials
1.2.1.    Identify which credentials are most important
1.3.    Search
1.3.1.    Recruiting
1.3.1.1.    Identify different methods
1.3.1.2.    Design ads
1.3.1.3.    Create ads
1.3.1.4.    Distribute ads

2.    Interviewer
2.1.    Determine where the interview will take place
2.2.    Set budget
2.3.    Interview format
2.3.1.    Interview questions/scenarios
2.3.1.1.    Establish scenarios
2.3.2.    Determine Number of interviewers
2.3.3.    Establish who will speak and who will observe
2.4.    Background check
2.4.1.    Contact references

3.    Time
3.1.    Establish completion Date
3.1.1.    Number of interviews required
3.1.1.1.    Qualifications of advancing

4.    Human Resources
4.1.    Offer letter
4.1.1.    Methods of Distribution
4.1.2.    Methods of acceptance
4.1.2.1.    Establish length of validity

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